Our association is governed by a Board of Directors, a Bureau and a General Assembly, ensuring transparency and democratic decision-making.
Board of Directors
The Association is governed by a Board of Directors consisting of three elected members elected by the General Assembly for a two-year term. In the event of a vacancy, the Board appoints a temporary replacement until the next General Assembly.
The Board meets at least once every six months, at the invitation of the President or a quarter of its members. Minutes are taken for the sake of transparency.
The Bureau
The Bureau is elected by the members of the Board and consists of
- President – Represents the Association in legal and administrative matters,
oversees operations and may delegate specific tasks to other Board members. - Secretary – handles correspondence, keeps records, takes minutes of meetings
and ensures that legal formalities are complied with. - Treasurer – manages finances, oversees payments and receipts and presents
financial reports to the General Assembly.
The term of office of the Executive Committee is two years and its members are eligible for re-election.
General Assembly
The General Assembly consists of all members who are up to date with their membership fees. It meets at least once a year to
- review the management and financial reports of the Board;
- approve the budget and projects for the coming year;
- elect or renew Board members as necessary;
- provide guidance and authority for the activities of the Association.
Meetings are recorded for transparency.
Extraordinary General Assembly
An Extraordinary General Meeting may be called in special cases:
- at the request of one third of the members of the Association;
- at the request of a quarter of the members of the Board;
- by the President or the Board.
Remuneration
Members of the Board shall not be remunerated, but may be reimbursed for expenses with proper documentation and the approval of the President. Travelexpenses are reimbursed according to official rates.